5 Key Things Every Fire Safety Inspection Report Should Include

Knowing as much as you can about the fire safety precautions of a building helps you avoid problems and extra costs later on.

Here are five elements every fire safety inspection report should have.

1. Fire Risk Assessments

Persons with authority over the premises must perform and review regularly a fire risk assessment of the property. This explains what you need to do to prevent a fire and also provide safety for occupiers. Check out the Intouch form library, which allows you access to forms automatically at the touch of a button. You can have your form filled out and available for perusal on your mobile. It is also mandatory that you keep a written record of your assessment on hand provided you have over 5 people in your business.


2. Who Is Responsible

The persons responsible for fire safety on premises, whether business or residential, are employers, the owner, the landlord or the renter. Anyone with control or legal say concerning the property is the ‘responsible person’. If there is joint ownership, that should be stated on the inspection report. These requirement also hold if you have paying guests, ex. Inns, guesthouses, self catering property.

3. Fire Safety/Evaluation Plan

Your inspection report must also include valid plans which show you have clear paths to all exits, marked exits that are short and easy to follow, sufficient escape routes for everyone to evacuate, emergency doors that operate effortlessly, lights over emergency exits where needed, training to equip employees how to exit in the event of a fire, a gathering place for employees after evacuation and special care for people with mobility needs. Access should be provided for people in wheelchairs and a direct plan for getting them downstairs if and when needed.


4. Fire Safety Equipment and Training

Fire detection and warning systems are a must. The type of detectors you need will depend on the size and construction of the building. The routing of fire detectors also depend on the ceiling structure and pitch. Fire fighting equipment must also be recorded as the report must state the methods used to fight fires. This equipment must be properly tested and properly installed and must also be maintained to retain effectiveness. Staff and/or family members must be trained to use them properly if and when needed. Routine checks should be made to ensure that all fire alarms work properly, light over emergency exits are operating and any defects in equipment must be recorded and fire drills and training implementation.


5. Enforcement and Penalties

Make plans to have local fire and rescue authorities check your property routinely to ensure that you meet the requirements of the fire risk assessment and fire prevention measures. They should thoroughly explain all safety measures and requirements to be sure you are in compliance with them. They are also responsible for taking action if you don’t meet fire safety measures. Visits should be recorded on your inspection report every time they take place. If you are served a notice, they can tell you how to fix the problems described in it.

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